MANA EDITIONS
PRIVACY POLICY
How we collect, use and protect information.
LAST UPDATED: [DATE TO BE CONFIRMED]
1. ABOUT THIS PRIVACY POLICY
This Privacy Policy explains how MANA EDITIONS collects, uses, stores and otherwise processes personal information when you visit our website, contact us, subscribe to editorial communications, submit material for consideration or otherwise interact with our services.
We believe privacy information should be understandable.
This Policy therefore aims to explain not only what information may be processed, but also why it may be needed and the choices available to you.
2. WHO IS RESPONSIBLE FOR YOUR INFORMATION
The person or entity responsible for processing personal information through this website will be identified here.
LEGAL NAME: [TO BE CONFIRMED]
TRADING / PUBLISHING NAME: MANA EDITIONS
REGISTERED ADDRESS: [TO BE CONFIRMED]
PRIVACY CONTACT EMAIL: [TO BE CONFIRMED]
3. INFORMATION WE MAY COLLECT
INFORMATION YOU PROVIDE
This may include information supplied when you contact MANA EDITIONS, subscribe to a newsletter, submit a publishing proposal, communicate with us, complete a form or otherwise provide information voluntarily.
Depending on the interaction, this may include: name; email address; contact details; professional information; correspondence; submission information; manuscript or proposal information.
TECHNICAL INFORMATION
When you use the website, certain technical information may be collected automatically, depending on the technologies and services actually enabled.
This may include: IP address; browser type; device information; operating system; approximate location derived from IP; pages visited; referral source; date and time of access; interaction data.
COOKIE AND SIMILAR TECHNOLOGY INFORMATION
4. HOW WE MAY USE PERSONAL INFORMATION
Personal information may be processed for purposes including:
• operating and maintaining the website
• responding to enquiries
• communicating with readers, authors and prospective authors
• reviewing publishing proposals and submissions
• administering newsletter subscriptions
• providing requested information
• improving website functionality and reader experience
• maintaining security
• preventing misuse
• complying with applicable legal obligations
• establishing, exercising or defending legal rights
• maintaining appropriate business and editorial records
5. LEGAL BASES FOR PROCESSING
Where applicable data-protection law requires a legal basis, processing may rely on:
CONSENT — where the individual has actively agreed to a specific processing activity.
CONTRACT OR PRE-CONTRACTUAL STEPS — where processing is necessary in connection with a request, submission, agreement or potential contractual relationship.
LEGITIMATE INTERESTS — where processing is reasonably necessary for legitimate operational, editorial, security or business purposes and those interests are not overridden by the individual’s rights.
LEGAL OBLIGATIONS — where processing is required by applicable law.
6. NEWSLETTERS AND EDITORIAL COMMUNICATIONS
If you choose to subscribe to MANA EDITIONS editorial communications, including THE MANA LETTER or future MANA365 communications, we may use the information you provide to send those communications.
Where consent is required, communications will be sent on the basis of that consent.
You may unsubscribe using the mechanism provided in the communication or by contacting MANA EDITIONS through the privacy contact details published on this page.
7. PUBLISHING SUBMISSIONS
When you submit a proposal, manuscript, author biography, sample material or related information to MANA EDITIONS, we may process that material for the purpose of evaluating the proposed publication, communicating with you and maintaining appropriate editorial records.
Submission of material does not itself create an obligation for MANA EDITIONS to publish, review or return that material.
Additional submission terms may apply and should be read together with this Privacy Policy.
8. CHILDREN’S PRIVACY
MANA EDITIONS publishes books for young readers, but the MANA EDITIONS website is not intended to collect personal information directly from children unless a specific service expressly provides otherwise and appropriate safeguards have been implemented.
Children should not submit personal information, manuscripts, contact forms or newsletter registrations without the involvement of a parent or legal guardian where required by applicable law.
If we become aware that personal information from a child has been collected in circumstances where it should not have been, appropriate steps may be taken to delete or otherwise address that information.
9. WHEN INFORMATION MAY BE SHARED
Personal information may be shared where necessary with:
• website hosting and infrastructure providers
• technology service providers
• email / newsletter providers
• professional advisers
• contractors assisting with legitimate business operations
• authorities where disclosure is legally required
• parties involved in a corporate transaction where legally appropriate
We do not sell personal information.
10. INTERNATIONAL DATA TRANSFERS
MANA EDITIONS may operate, publish or use service providers across more than one country.
As a result, personal information may in some circumstances be processed outside the country in which it was originally collected.
Where applicable law requires safeguards for international transfers, appropriate legal mechanisms will be used.
11. HOW LONG INFORMATION IS KEPT
Personal information should be retained only for as long as reasonably necessary for the purpose for which it was collected, including legitimate editorial, contractual, administrative, security and legal requirements.
Different categories of information may require different retention periods.
12. SECURITY
Reasonable organisational and technical measures should be used to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
No internet-based system can guarantee absolute security, and this Policy should not be understood as providing such a guarantee.
13. YOUR PRIVACY RIGHTS
Depending on the person’s location and applicable law, rights may include:
• requesting access to personal information
• requesting correction
• requesting deletion
• restricting certain processing
• objecting to certain processing
• withdrawing consent where processing is based on consent
• requesting portability where applicable
• lodging a complaint with an appropriate supervisory authority
Not every right applies in every jurisdiction or circumstance.
PRIVACY CONTACT: [TO BE CONFIRMED]
14. COOKIES AND SIMILAR TECHNOLOGIES
Information about cookies and similar technologies used on this website is provided separately.
15. THIRD-PARTY WEBSITES
The website may contain links to websites or services operated by third parties.
MANA EDITIONS does not control the privacy practices of those third parties.
You should review the privacy information provided by the relevant third party when leaving this website.
16. CHANGES TO THIS POLICY
This Privacy Policy may be updated from time to time to reflect changes in the website, services, technology or applicable legal requirements.
The current version should always display its most recent update date.
17. CONTACT
For questions about this Privacy Policy or the handling of personal information, contact:
MANA EDITIONS
PRIVACY EMAIL: [TO BE CONFIRMED]
POSTAL ADDRESS: [TO BE CONFIRMED]